Step Four:

School-Wide Improvement Plan (SWP)

The School Improvement Plan is used to determine and delineate the improvement efforts at each school for each school year. Based on the steps for “Using Data to Make Effective Decisions,” each school will complete the process for completing a School-Wide Plan.

School leadership team fill out the School-Wide Improvement Plan (SWP) by creating a copy of the template on Google Drive and saving it following the example: “GTC SY 2017-2018 SWP” and sharing the document providing viewing rights with the Associate Commissioner of Accountability, Research and Evaluation and the Assessment Program Coordinator.

The School-Wide Improvement Plan consists of 1) Overview, 2) Budget Allocations 3) Smart Goals, 4) School Quality Factors, 5) Measurable Objectives, 6) Strategies, and 7) Activities.


In the overview, schools will provide background information and history pertaining to significant changes that occurred at the school. Examples of such changes are change in leadership, demographics, program, etc.

Budget Allocations

Budget allocations is a list of all critical component of the School-Wide Improvement Plan, as it allows schools to purchase needed resources to support their plans. Schools will list all budget resources they have allocated.

Smart Goals

A goal is a desired result or possible outcome that a person or a system envisions, plans and commits to achieve to address a need. A goal usually takes multiple years to accomplish and results in positive impact upon students, indicating what kind of change is needed based on the data the leadership team analyzed.

Goals must be written to be Specific, Measurable, Achievable, Relevant, and Timely.

Example: By 2020, 50% or more 3rd grade students will be at the “ready or exceeding” level in reading as measured by the ACT Aspire summative assessment.

Measurable Objectives

Measurable objectives are steps needed to accomplish a goal. A measureable objective indicates what will be achieved, how success will be measured, and when it will be achieved. An objective usually takes a year to accomplish.

Each goal must have at least 1 measurable objective. The objective describes who the target population is, what do they need to do to achieve the goal, how your success will be measured, and when they will achieve it.

Objectives are also written to be Specific, Measurable, Achievable, Relevant, and Timely.

Example: By June 2018, each Literacy Coach will complete two (2) coaching cycles as measured by the Coaching Cycle Log Sheets.


Schools indicate the evidence (data) that support the need for improvement and funding.


A strategy is an action that is specific, planned, evidence-based, and focused on student results to accomplish a goal and objective. Strategies can be thought of as the “how” to achieve the objective and/or goal. There can be multiple strategies to achieve each measurable objective. Every objective must have at least one strategy and activity. Multiple strategies can be provided for a single objective.

Select scientifically research-based strategies (from programs and practices that have evidence of their effectiveness drawn from experimental studies that clearly show the link between use of the strategy and improved student learning).


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An activity is an individual task or function performed as part of an overall strategy for instruction and improvement. Activities are specific and include a comprehensive description of the steps to be taken, timelines, resource allocations, staff responsible, and a defined activity type (e.g., professional development, direct instruction, community engagement, etc.). Multiple activities may be required to address each strategy.

  1. Write activities aligned with the strategies (e.g. implement the Fast Forward intervention).
  2. Indicate when the activity will take place, and when it will be completed.
  3. Write in the amount needed to fund the activity(ies) and funding sources(s). In your School-Wide Improvement Plan, you are to list all the funding sources you will be using for improvement under each activity. This includes Federal (Consolidated Grant, T&FASEG, Americorp, PREP, ANA Grant), Local Appropriations, Non-Appropriated Funds, FEMA, etc. Also, include all activities that do not require any funding.
  4.  Indicate who is responsible to carry-out the specific activity(ies).